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FAIR
Act Inventory Spreadsheet Guidance
Content and Format of Inventories
To improve the consistency of commercial and inherently
governmental inventories on a government-wide basis, agencies will submit
inventories to OMB using the Excel spreadsheet available on the OMB website
at: http://www.whitehouse.gov/omb/procurement/fair-index.html.
The information required in the submissions is described below.
| Organizational
unit |
|
Agency |
Enter
3-digit agency code published in Circular A-11, Appendix C. |
3-char
limit |
|
Bureau |
Enter
bureau code published in Circular A-11, Appendix C. |
2-char
limit |
|
Organization Unit abbreviation |
Enter
abbreviation that corresponds to the agency and bureau, e.g., FHA
could be used for the Federal Highway Administration in the Department
of Transportation. |
15-char
limit |
|
Location |
|
City |
Enter
City Name |
25-char
limit |
|
State |
Enter
two letter abbreviation used by the US Postal Service. Abbreviations
are provided: www.usps.com/ncsc/lookups/usps_abbreviations.html |
Blank
when the location is not in the United States. |
|
Country |
Enter
US B United States |
Spell
out all other countries |
| Status
of Full-Time Equivalent Employees (FTEs) |
|
FTEs |
Enter
FTEs for the activity. Round to the nearest whole number. |
See
‘additional note’ below. |
|
Activity Function Code |
Enter
a Function Code for each applicable Status Code from OMB list of function
codes. |
|
|
Status |
Enter
C - Commercial
or
I - Inherently governmental |
The
data element allows agencies to submit a single report to OMB. |
| Reason
Code |
Enter
the reason code for commercial activity (status) functions only -
reason that it is subject or not subject to cost comparison or direct
conversion. |
Reason
codes are found in OMB Circular A-76, revised May 2003 |
|
Additional Information |
|
Year that activity first appeared on FAIR Act Inventory |
Enter
year. Initial value was 1999. Applies only to commercial activities
- Required by FAIR Act. |
Blank
when the status (above) is inherently governmental. |
| Contact
Information (for Federal employee(s) knowledgeable of program) |
|
Contact Last Name |
Enter
name of person responsible for activity or contact person for commercial
and inherently governmental status. |
20-char
limit |
|
Contact First Name |
|
15-char
limit |
| Contact
Prefix |
Optionally
enter Miss, Mr., Ms., Mrs. |
5-char
limit |
| Contact
Suffix |
Optionally
enter Jr., Sr., II, III |
5-char
limit |
|
Contact E-Mail |
|
35-char
limit |
| Contact
Phone No. |
|
20-char
limit |
ADDITIONAL
NOTE:
FTEs
- As was done for the previous inventories, the spreadsheet includes
the total number of FTEs published in the current year column of
the President's Budget. Agencies must provide a separate written
explanation if the FTEs listed on their inventory submission (both
commercial and inherently governmental) do not match the current
year FTE levels published in the President’s
Budget (aggregated at agency/bureau level).
