M-99-05, Attachment C 


This index is provided as a finding aid to federal agencies. Agencies which have custody of records described in this list should ensure that the appropriate offices have copies of the systems of records. The systems of records notices are compiled biennially by the Office of the Federal Register and are available online at:

Questions about the particular systems of records should be directed to the individual whose name appears for each agency.

Equal Employment Opportunity Commission

For more information contact Thomas J. Schlageter or Kathleen Oram, Office of Legal Counsel, 202/663-4669.

59 Fed. Reg. 11068
EEOC Records and Appeal Records
March 9, 1994

Records on applicants for Federal employment and current and former Federal employees who file complaints of discrimination or reprisal, or who file appeals with EEOC from agency decisions, petitions for review of decisions of the MSPB, or requests for review of final decisions in negotiated grievance actions.

Federal Emergency Management Agency

For more information contact Sandra Jackson at 202/646-3840.

55 Fed. Reg. 37191
National Defense Executive Reserve System
September 7, 1990

Applicants for and incumbents of NDER assignments, including FEMA Form 85-3, NDER Qualifications Statement, which is used to determine membership for units of the NDER in Federal departments and agencies in accordance with Executive Order No. 11179 as amended by Executive Order No. 12146.

General Services Administration

For more information contact Helen Maus, Office of General Counsel, at 202/501-1460, or Mary Cunningham at 202/501-3415.

48 Fed. Reg. 6176
Employment Under Commercial Activities Contracts
February 10, 1983

Records on former Federal employees involuntarily separated from government employment as a result of a commercial activity contract. The system is used to provide government agencies with necessary information on former Federal employees hired by contractors to ensure the proper distributions of severance pay by the government.

48 Fed. Reg. 44856
Travel Charge Card Program
September 29, 1983

Records of current Federal employees who use government assigned charge cards while in travel status. It is used to provide government agencies with (1) necessary information on the commercial travel and transportation payment and expense control system which will provide travelers charge cards for official travel and related travel expenses on a worldwide basis; (2) attendant operational and control support; and (3) management information reports for expense control purposes.

50 Fed. Reg. 20294
Contracted Travel Service Program
May 15, 1985 (amended 50 Fed. Reg. 28988, July 17, 1985)

Records on individuals who are current Federal employees on travel and individuals being provided travel by the government. It is used to enable travel agents who are under contract to the Federal government to issue and account for travel provided to individuals.

For more information contact Helen Maus, Office of General Counsel, at 202/501-1460

Department of Labor

For more information contact Miriam Miller, Office of the Solicitor, 202/219-8188

58 Fed. Reg. 49556
Federal Employees' Compensation Act File
September 23, 1993

Records on FECA benefit recipients. These are Federal employees injured in the performance of duty, or beneficiaries of employees killed in the performance of duty. Includes information and verification about covered employees' work related injuries, entitlement to medical treatment and vocational rehabilitation; entitlement to and computation of continuation of pay, compensation, survivors' benefits under FECA and certain other statutes.

58 Fed. Reg. 49558
Jobs Corps Student Records
September 23, 1993

Information on Employment Training Administration Job Corps students and former students.

Merit Systems Protection Board

For more information contact Michael Hoxie, Office of the Clerk, 202/653-7124

61 Fed Reg 33948
Appeal and Case Records
July 1, 1996

Records on (a) current and former Federal employees, applicants for employment, annuitants, and other individuals who have filed appeals with MSPB, or with respect to whom a Federal agency has petitioned MSPB concerning any matter over which the Board has jurisdiction; and (b) current and former employees of State and local governments who have been investigated by the Special Counsel and have had a hearing before MSPB concerning possible violation of the Hatch Act.

Office of Government Ethics

For more information contact Bill Gressman at 208-8000 x1110.


55 Fed. Reg. 6328
Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records
February 22, 1990

Records on the President, the Vice President, candidates for those offices, Administrative Law Judges, members of uniformed services at pay grade O-7 or above, the Postmaster General and Deputy Postmaster General, designated agency ethics officials, appointed civilians to the Executive Office of the President, nominees for positions requiring Senate confirmation, and many government officials in the Senior Executive Service, other positions above GS-15, and Schedule C appointees. The system includes records on both former and current employees, and may include records on any employee of the executive branch if required for the administration of the Ethics in Government Act of 1978 and the Ethics Reform Act of 1989, as amended, regarding the filing of financial status reports, reports concerning certain agreements between the covered individual and any prior private sector employer, ethics agreements, and the preservation of waivers issued to an officer or employee pursuant to section 18 U.S.C. § 208, certificates of divestiture issued pursuant to section 502 of the Ethics Reform Act, and government ethics advice and other ethics program matters.

55 Fed. Reg 6330
Confidential Statements of Employment and Financial Interests
February 22, 1990

Records of former or current employees required by their agency to file such statements in order to meet requirements of Executive Order Nos. 12674 (as modified by 12731), 12565 and 11222; OGE regulations and section 107 of the Ethics in Government Act of 1978 concerning the filing of employment and financial interest statements, which are reviewed for conflict of interest purposes.

Office of Personnel Management

For more information contact John Sanet at 202/606-1955.

61 Fed. Reg. 36919
General Personnel Records
July 15, 1996

Records on current and former Federal employees as defined in 5 U.S.C. § 2105, including OPM's Central Personnel Data File and related agency personnel management information systems. The Official Personnel Folders and other general personnel records files are the official repository of the records, reports of personnel actions, and the documents and papers required in connection with actions effected during an employee's Federal service.

61 Fed. Reg. 36924
Employee Performance File System Records
July 15, 1996

Records on current or former Federal employees, including appointees to the Senior Executive Service maintained on an employee's performance.

61 Fed. Reg. 36927
Adverse Actions and Actions Based on Unacceptable Performance
July 15, 1996

Records on current or former Federal employees, including Senior Executive Service employees, against whom such an action has been proposed or taken in accordance with 5 C.F.R. §§ 432, 732, 752, or 754.

OPM/GOVT-4 [Reserved]
61 Fed. Reg. 36929
Recruiting, Examining, and Placement Records
July 15, 1996

Records on (a) persons who have applied to OPM or agencies for Federal employment, and current and former Federal employees submitting applications for other positions in the Federal Service; and (b) applicants for Federal employment believed or found to be unsuitable for employment on medical grounds.

61 Fed. Reg. 36932
Personnel Research and Test Validation Records
July 15, 1996

Records on current and former Federal employees, applicants for Federal employment, current and former State and local government employees, and applicants for State and local government employment, selected private sector employees and applicants for sample comparison groups used by OPM or other Federal agencies for the construction, analysis, and validation of written tests, and for research on and evaluation of personnel or organizational management and staffing methods, including workforce effectiveness studies.


61 Fed. Reg. 36933
Applicant--Race, Sex, National Origin and Disability Status Records
July 15, 1996

Records on current and former Federal employees and individuals who have applied for Federal employment used by OPM and agencies to evaluate personnel/organizational measurement and selection records, implement and evaluate Federal Equal Opportunity Recruitment and affirmative action programs, prepare reports regarding breakdowns by race, sex, and national origin of applicants, and to locate individuals for personnel research.

OPM/GOVT-8 [Reserved]

61 Fed. Reg. 36935
Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals
July 15, 1996

Records on current and former Federal employees who have either: (a) filed a position classification appeal or a job grading appeal with OPM's Agency Compliance and Evaluation, an OPM regional office, or with their agencies; or (b) filed a retained grade or pay appeal with OPM's Agency Compliance and Evaluation or an OPM regional office, used to document the processing and adjudication of the appeal.

61 Fed. Reg. 36937
Employee Medical File System Records
July 15, 1996

Records on current and former civilian Federal employees maintained to ensure proper medical evaluation, diagnosis, history, treatment, and continuity of care; documentation of hazard exposures, treatment, medically-related employment decisions, and communications among health care providers, including planning of further care, evaluation of the qualify of health care rendered, and to ensure proper operation of an agency's drug testing program.

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